SECTION 1. Sections 34-36.1-1.03, 34-36.1-2.07 and 34-36.1-3.03 of the General Laws in Chapter 34-36.1 entitled "Condominium Law" are hereby amended to read as follows: 34-36.1-1.03. Definitions. In the declaration and bylaws, unless specifically provided otherwise or the context otherwise requires, and in this chapter:
(1) “Affiliate of a declarant” means any person who controls, is controlled by, or is under common control with a declarant.
(i) A person “controls” a declarant if the person:
(A) Is a general partner, officer, director, or employer of the declarant,
(B) Directly or indirectly or acting in concert with one or more other persons, or through one or more subsidiaries, owns, controls, holds with power to vote, or holds proxies representing, more than twenty percent (20%) of the voting interest in the declarant,
(C) Controls in any manner the election of a majority of the directors of the declarant, or
(D) Has contributed more than twenty percent (20%) of the capital of the declarant.
(ii) A person “is controlled by” a declarant if the declarant:
(A) Is a general partner, officer, director, or employer of the person,
(B) Directly or indirectly or acting in concert with one or more other persons, or through one or more subsidiaries, owns, controls, holds with power to vote, or holds proxies representing, more than twenty percent (20%) of the voting interest in the person,
(C) Controls in any manner the election of a majority of the directors of the person, or
(D) Has contributed more than twenty percent (20%) of the capital of the person.
(iii) Control does not exist if the powers described in this subdivision are held solely as security for an obligation and are not exercised.
(2) “Allocated interests” means the undivided interest in the common elements, the common expense liability, and votes in the association allocated to each unit.
(3) “Annual budget” means a financial plan that outlines expected income and expenses for a year which determines the annual or monthly condominium fee for unit owners.
(4) “Association” or “unit owners’ association” means the unit owners’ association organized under § 34-36.1-3.01.
(5) “Capital expense” means money spent by the association to maintain common expenses, such as land, buildings and equipment. (4)(6) “Common elements” means all portions of a condominium other than the units. (5)(7) “Common expenses” means expenditures made by or financial liabilities of the association, together with any allocations to reserves. This includes, but is not limited to:
(i) Insurance;
(ii) Shared utilities; or
(iii) Site and building maintenance. (6)(8) “Common expense liability” means the liability for common expenses allocated to each unit pursuant to § 34-36.1-2.07. (7)(9)(i) “Condominium” means real estate, portions of which are designated for separate ownership and the remainder of which is designated for common ownership solely by the owners of those portions. Real estate is not a condominium unless the undivided interests in the common elements are vested in the unit owners.
(ii) Provided that each unit owner has a vested, undivided interest in the common elements greater that 0.0 percent, no minimum percentage interest in the common elements is otherwise required by this chapter.
(10) “Condominium fees” means the amount of money each unit owner contributes toward common expenses on a monthly basis. (8)(11) “Conversion building” means a building that at any time before creation of the condominium was occupied wholly or partially by persons other than purchasers and persons who occupy with the consent of purchasers. (9)(12) “Declarant” means any person or group of persons acting in concert who:
(i) As part of a common promotional plan, offers to dispose of his, her or its interest in a unit not previously disposed of; or
(ii) Reserves or succeeds to any special declarant right. (10)(13) “Declaration” means any instruments, however denominated, that create a condominium, and any amendments to those instruments.
(14) “Deed-restricted unit” means any unit that qualifies as low- and moderate-income housing as set forth in § 45-53-3. (11)(15) “Development rights” means any right or combination of rights reserved by a declarant in the declaration to:
(A) Add real estate to a condominium,
(B) Create units, common elements, or limited common elements within a condominium,
(C) Subdivide units or convert units into common elements, or
(D) Withdraw real estate from a condominium.
(16) “Discretionary expenses” means any expenses not defined as non-discretionary. (13)(17) “Dispose” or “disposition” means a voluntary transfer to a purchaser of any legal or equitable interest in a unit, but does not include the transfer or release of a security interest. (14)(18) “Executive board” means the body, regardless of name, designated in the declaration to act on behalf of the association. (15)(19) [Deleted by P.L. 1999, ch. 83, § 80, and P.L. 1999, ch. 130, § 80 which enacted identical amendments to this section.] (16)(20) “Identifying number” means a symbol or address that identifies only one unit in a condominium. (17)(21) “Land only units” shall mean units designated as land only units on the plats and plans which units may be comprised entirely or partially of unimproved real property and the air space above the real property. The boundaries of a land only unit are to be described pursuant to § 34-36.1-2.05(a)(5). Land only units may, but need not, contain a physical structure. The declaration may provide for the conversion of land only units to other types of units and/or common elements provided the conversion shall be effective only upon the recording of an amendment to the declaration which amendment will include new plats and plans identifying any portion of the land only unit converted to another type of unit and/or common element. (18)(22) “Leasehold condominium” means a condominium in which all or a portion of the real estate is subject to a lease the expiration or termination of which will terminate the condominium or reduce its size. (19)(23) “Limited common element” means a portion of the common elements allocated by the declaration or by operation of § 34-36.1-2.02(2) or (4) for the exclusive use of one or more but fewer than all of the units. (20)(24) “Master association” means an organization described in § 34-36.1-2.20, whether or not it is also an association described in § 34-36.1-3.01.
(25) “Non-discretionary expenses” means any common expenses integral to the operation of the condominium association, such as required reserves for repair or replacement of the condominium property; anticipated capital expenses of the association for the repair, maintenance, or replacement of roofs, building structure (i.e., load bearing walls), fire protection systems, plumbing, electrical, exterior paint and waterproofing, windows, and any other item that has a deferred maintenance expense or replacement cost that exceeds twenty-five thousand dollars ($25,000), insurance premiums, property taxes, snow and trash removal, and basic landscaping services. (21)(26) “Offering” means any advertisement, inducement, solicitation, or attempt to encourage any person to acquire any interest in a unit, other than as security for an obligation. An advertisement in a newspaper or other periodical of general circulation, or in any broadcast medium to the general public, of a condominium not located in this state, is not an offering if the advertisement states that an offering may be made only in compliance with the law of the jurisdiction in which the condominium is located. (22)(27) “Person” means a natural person, corporation, business trust, estate, trust, partnership, association, joint venture, government, governmental subdivision or agency, or other legal or commercial entity. (In the case of a land trust, however, “person” means the beneficiary of the trust rather than the trust or the trustee.) (12)(28) “Person with a disability” means any person who is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or has lasted or can be expected to last for a continuous period of not less than twelve (12) months or any person having an impairment of mobility or vision which is expected to be of at least twelve (12) months duration, and is a substantial impediment to his or her ability to live independently. (23)(29) “Purchaser” means any person, other than a declarant or a person in the business of selling real estate for his or her own account, who by means of a voluntary transfer acquires a legal or equitable interest in a unit other than:
(i) A leasehold interest including renewal options of less than twenty (20) years, or
(ii) As security for an obligation. (24)(30) “Real estate” means any leasehold or other estate or interest in, over, or under land, including structures, fixtures, and other improvements and interests which by custom, usage, or law pass with a conveyance of land though not described in the contract of sale or instrument of conveyance. “Real estate” includes parcels with or without upper or lower boundaries, and spaces that may be filled with air or water. (25)(31) “Residential purposes” means use for dwelling or recreational purposes, or both.
(32) “Special assessment” means an unexpected expense that is not included in the association annual budget and included for within the condominium fees. (26)(33) “Special declarant rights” means rights reserved for the benefit of a declarant to:
(i) Complete improvements indicated on plats and plans filed with the declaration, (§ 34- 36.1-2.09),
(ii) To exercise any development right, (§ 34-36.1-2.10),
(iii) To maintain sales offices, management offices, signs advertising the condominium, and models, (§ 34-36.1-2.15),
(iv) To use easements through the common elements for the purpose of making improvements within the condominium or within real estate which may be added to the condominium, (§ 34-36.1-2.16),
(v) To make the condominium part of a larger condominium or a planned community, (§ 34-36.1-2.21),
(vi) To make the condominium subject to a master association, (§ 34-36.1-2.20),
(vii) Or to appoint or remove any officer of the association or any master association or any executive board member during any period of declarant control, (§ 34-36.1-3.03(d)). (27)(34)“Time share” means a right to occupy a unit or any of several units during five (5) or more separated time periods over a period of at least five (5) years, including renewal options, whether or not coupled with an estate or interest in a condominium or a specified portion thereof. (28)(35) “Unit” means a physical portion of the condominium designated for separate ownership or occupancy, the boundaries of which are described pursuant to § 34-36.1-2.05(a)(5). (29)(36) “Unit owner” means a declarant or other person who owns a unit, or a lessee of a unit in a leasehold condominium whose lease expires simultaneously with any lease, the expiration or termination of which will remove the unit from the condominium, but does not include a person having an interest in a unit solely as security for an obligation. 34-36.1-2.07. Allocation of common element interest, votes, and common expense liabilities.
(a) The declaration shall allocate a fraction or percentage of undivided interests in the common elements and in the common expenses of the association, and a portion of the votes in the association, to each unit including land only units and state the formulas used to establish those allocations. Those allocations may not discriminate in favor of units owned by the declarant, but may discriminate in favor of units subject to a housing restriction as set forth in § 34-39.1-3. Except as set forth in § 34-36.1-1.03(7), no minimum percentage interest in the common elements is otherwise required.
(1) Notwithstanding subsection (a) of this section, any board which proposes in any fiscal year an annual budget which result in an increase to condominium fees greater than fifty percent (50%) of the preceding fiscal year’s condominium fees, the board shall simultaneously propose a substitute budget that does not include any discretionary expenditures that are not required to be in the budget. The substitute budget must be proposed at the budget meeting before the adoption of the annual budget. At least fourteen (14) days before such budget meeting in which a substitute budget will be proposed, the board shall hand deliver to each unit owner, or mail to each unit owner at the address last furnished to the association, a notice of the meeting. An officer or manager of the association, or other person providing notice of such meeting shall execute an affidavit evidencing compliance with this notice requirement, and such affidavit shall be filed among the official records of the association. Unit owners must consider and may adopt a substitute budget at the meeting. A substitute budget is adopted if approved by a majority of all voting interests unless the bylaws require adoption by a greater percentage of voting interests. If a substitute budget is not adopted, the annual budget previously initially proposed by the board may be adopted.
(2) Associations must allow any owner of a deed-restricted unit or any owner who declares a financial hardship via a notarized self-attestation the option to enter into a monthly payment plan, at no additional charge, where the payment is not in excess of one-twelfth (1/12) of the special assessment.
(b) If units may be added to or withdrawn from the condominium, the declaration must state the formulas to be used to reallocate the allocated interests among all units included in the condominium after the addition or withdrawal.
(c) The declaration may provide: (i) That different allocations of votes shall be made to the units on particular matters specified in the declaration; (ii) For cumulative voting only for the purpose of electing members of the executive board; and (iii) For the class voting on specified issues affecting the class if necessary to protect valid interests of the class. A declarant may not utilize cumulative or class voting for the purpose of evading any limitation imposed on declarants by this chapter, nor may units constitute a class because they are owned by a declarant.
(d) Except for minor variations due to rounding, the sum of the undivided interests in the common elements and common expense liabilities allocated at any time to all the units must each equal one if stated as fractions or one hundred percent (100%) if stated as percentages. In the event of discrepancy between an allocated interest and the results derived from application of the pertinent formula, the allocated interest prevails.
(e) The common elements are not subject to partition, and any purported conveyance, encumbrance, judicial sale, or other voluntary or involuntary transfer of an undivided interest in the common elements made without the unit to which that interest is allocated, is void.
(f) Subject to the provisions of the declaration and other provisions of law, and except as provided in § 34-36.1-2.12 which provides for the relocation of boundaries between adjoining units, the owners of any two (2) or more units may apply for a reallocation of their respective allocated interests to the executive board; but their application shall not attempt to alter common element interests except as they relate to the proposed reallocation of unit interests. Unless the executive board determines within thirty (30) days, that the reallocations are unreasonable, the association shall prepare an amendment that identifies the units involved, states the reallocations, is executed by those unit owners, contains words of conveyance between them, and upon recordation, is indexed in the name of the grantor and the grantee. 34-36.1-3.03. Executive board members and officers.
(a) Except as provided in the declaration, the bylaws, subsection (b), or in other provisions of this chapter, the executive board may act in all instances on behalf of the association. In the performance of their duties, the officers and members of the executive board are required to exercise:
(1) If appointed by the declarant, the care required of fiduciaries of the unit owners; and
(2) If elected by the unit owners, ordinary and reasonable care.
(b) The executive board may not act on behalf of the association to amend the declaration (§ 34-36.1-2.17), to terminate the condominium, or to elect members of the executive board or determine the qualifications, powers and duties, or terms of office of executive board members, but the executive board may fill vacancies in its membership for the unexpired portion of any term.
(c) Within thirty (30) days after adoption of any proposed budget for the condominium, the executive board shall provide a summary of the budget to all the unit owners, and shall set a date for a meeting of the unit owners to consider ratification of the budget not less than fourteen (14) nor more than thirty (30) days after mailing of the summary. Unless at that meeting a majority of all the unit owners or any larger vote specified in the declaration reject the budget, the budget is ratified, whether or not a quorum is present. In the event the proposed budget is rejected, the periodic budget last ratified by the unit owners shall be continued until such time as the unit owners ratify a subsequent budget proposed by the executive board. (d)(1) Subject to subsection (e), the declaration may provide for a period of declarant control of the association, during which period a declarant, or persons designated by him, may appoint and remove the officers and members of the executive board. Regardless of the period provided in the declaration, a period of declarant control terminates no later than the earlier of:
(i) Sixty (60) days after conveyance of eighty percent (80%) of the units which may be created to unit owners other than a declarant;
(ii) Two (2) years after all declarants have ceased to offer units for sale in the ordinary course of business; or
(iii) Two (2) years after any development right to add new units was last exercised.
(2) A declarant may voluntarily surrender the right to appoint and remove officers and members of the executive board before terminations of that period, but in that event he or she may require, for the duration of the period of declarant control, that specified actions of the association or executive board, as described in a recorded instrument executed by the declarant, be approved by the declarant before they become effective.
(e) Not later than sixty (60) days after conveyance of twenty-five percent (25%) of the units which may be created to unit owners other than a declarant, at least one member and not less than twenty-five percent (25%) of the members of the executive board must be elected by unit owners other than the declarant. Not later than sixty (60) days after conveyance of fifty percent (50%) of the units which may be created to unit owners other than a declarant, not less than one-third (⅓) of the members of the executive board must be elected by unit owners other than the declarant.
(f) Not later than the termination of any period of declarant control, the unit owners shall elect an executive board of at least three (3) members, at least a majority of whom must be unit owners. The executive board shall elect the officers. The executive board members and officers shall take office upon election.
(g) Notwithstanding any provision of the declaration or bylaws to the contrary, the unit owners, by a two-thirds (⅔) vote of all persons present and entitled to vote at any meeting of the unit owners at which a quorum is present, may remove any member of the executive board with or without cause, other than a member appointed by the declarant.
(h) Any executive board established after June 30, 2027, containing deed-restricted units within its association, shall be comprised of members proportionate with the number of deed- restricted units and market-rate units. Any calculation yielding a fractional person on the board shall be allocated to a market-rate owner. In the event there is inadequate interest by persons representing either deed-restricted or market rate units, then the representative seats may be filled by any interested owner.
SECTION 2. Chapter 34-36.1 of the General Laws entitled "Condominium Law" is hereby amended by adding thereto the following section: 34-36.1-1.13. Allocation of common element interest, votes and common expense liabilities.
(a) To increase transparency of operations and association management, every association established under this chapter, is hereby required to do the following:
(1) Register as an association with the executive office of housing by December 31, 2027, or within thirty (30) days of establishment; and
(2) Submit the following materials within thirty (30) days of adoption or amendment:
(i) Annual budget, including monthly and annual condominium fees;
(ii) Board list and officers;
(iii) All financial documents including, condominium fees for the last two (2) years, funding reserves and any tax filing information;
(iv) Date of next officer election; and
(v) Association by-laws and any other relevant governing documents.
(b) Failure to comply with this section is subject to the jurisdiction of chapter 167 of title 42 ("executive office of housing").
SECTION 3. Section 42-167-3 of the General Laws in Chapter 42-167 entitled "Executive Office of Housing" is hereby amended to read as follows: 42-167-3. Powers and duties of the executive office of housing. In order to provide housing opportunities for all Rhode Islanders, to maintain the quality of housing in Rhode Island, and to coordinate and make effective the housing responsibilities of the agencies and subdivisions of the state, the executive office of housing shall have the following powers and duties:
(1) Policy, planning, and coordination of state housing functions:
(i) To prepare and adopt the state’s plans for housing, including but not limited to, any statewide housing and homelessness plan; provided, however, that this provision shall not be interpreted to contravene the prerogative of the state planning council to adopt a state guide plan for housing;
(ii) To prepare, adopt, and issue the state’s housing and homelessness policy;
(iii) To conduct research on and make reports regarding housing issues in the state; and
(iv) To advise the governor and general assembly on housing issues and to coordinate housing activities among government agencies and agencies created by state law or providing housing services under government programs;
(2) Establish, implement, and monitor state performance measures and guidelines for housing programs:
(i) To promulgate performance measures and guidelines for housing programs conducted under state law;
(ii) To monitor and evaluate housing responsibilities established by state law, and to establish a process for annual reporting on the outcomes of the programs and investments of the state in housing for low- and moderate-income people; and
(iii) To hear and resolve disputes pertaining to housing issues;
(3) Administer the programs pertaining to housing resources that may be assigned by state law. The executive office of housing shall have the power and duty to administer programs for housing, housing services, and community development including, but not limited to, programs pertaining to:
(i) Abandoned properties and the remediation of blighting conditions;
(ii) Services for the homeless;
(iii) Rental assistance;
(iv) Community development;
(v) Outreach, education, and technical assistance services;
(vi) Assistance, including financial support, to nonprofit organizations and community development corporations;
(vii) Tax credits that assist in the provision of housing or foster community development or that result in support to nonprofit organizations performing functions to accomplish the purposes of this chapter; and
(viii) The supportive services program, the purpose of which is to help prevent and end homelessness among those who have experienced long-term homelessness and for whom certain services in addition to housing are essential. State funding for this program may leverage other resources for the purpose of providing supportive services. Services provided pursuant to this subsection may include, but not be limited to: assistance with budgeting and paying rent; access to employment; encouraging tenant involvement in facility management and policies; medication monitoring and management; daily living skills related to food, housekeeping, and socialization; counseling to support self-identified goals; referrals to mainstream health, mental health, and treatment programs; and conflict resolution;
(4) Lead abatement and management. The executive office of housing will provide funding to support the administration of a lead hazard abatement program managed by the Rhode Island department of health in cooperation with the Rhode Island housing and mortgage finance corporation.
(5) The regulations promulgated under title 860 of the Rhode Island code of regulations will remain in full force and effect and shall be enforced by the executive office of housing until such a time as the rules are properly transferred to the executive office of housing’s title within the Rhode Island code of regulations, notwithstanding any other transfers authorized under § 42-128.1- 7.
(6) The executive office of housing shall develop an informational brochure for prospective condominium buyers highlighting the key aspects of condominium ownership and factors potential owners may want to consider in making a decision, including board representation, fee structures and potential increases, conflicts and conflict resolution, rights and responsibilities under the law and limitations under the law. This brochure shall be required to be provided to any potential buyer by the seller of a condominium or their agent. Buyers shall be required to acknowledge their receipt of said brochure within any executed purchase and sales agreement.
(7) The executive office of housing shall coordinate a central depository of information regarding condominium associations, in accordance with chapter 35 of title 42 ("administrative procedures").
(8) The executive office of housing shall employ such personnel required to investigate complaints related to condominium associations and to provide mediation services in any condominium disputes prior to legal action being able to advance.
SECTION 4. This act shall take effect on July 1, 2026.
